LMS Policy Definitions

The information on this page applies to all instructors, students, staff, and others who use the Canvas LMS system for academic coursework.

LMS Course Site User Roles

All courses with a CRN in Banner automatically have Canvas sites created for them. Sites for projects categorized as ‘IQP’, ‘MQP’, ‘PQP’, ‘ISP’, ‘SUFF’, ‘ISG’, ‘THES’, ‘DR’, ‘PHD’ in Banner are not automatically created though they can be requested by filling out the LMS Course/Organization Request Form.

TA’s, Graders, Course Builders, or Co-Instructors can be specified on the LMS Course/Organization Request Form. Additionally, access can be given to a faculty associate, peer-learning assistant, reference librarian or other course staff that serve similar roles. To do this, an e-mail from the Instructor of Record is required. The e-mail should be sent to the Canvas help team at canvashelp@wpi.edu with the name and WPI e-mail address of the person(s) that needs to be added, what level of access they need, and the course number they need access to.

The following table summarizes the course site access levels and privileges:

Course Role Privileges
Instructor The Instructor role has the highest level of privilege within a course site; users in this role are able to control all aspects of the course through the Course Settings. For a co-instructor to have full Instructor privileges, and to be listed as an Instructor in Canvas, he or she must be listed as the Instructor of Record in Banner. This must be done through the Office of the Registrar.

Instructors may access a course site that is unavailable to students.

Teacher’s Assistant (TA) User is able to control nearly all aspects of the course through the Course Settings, except for Course Cartridge Import features. Additionally, users in this role cannot request that additional course access be granted to users outside of the official Banner enrollment. Even if the course is unavailable to students, teaching assistants still have access to the course.
Course Builder User is able to add content to the course through the Content areas, access Settings, and create Tests, Surveys and Question Banks from the Course Settings. Course Builders can see all of the course except for the Grades area. This role is appropriate for a user to manage the course without having access to student grades. A course builder can still access the course if the course is unavailable to students.
Grader User is able to access and edit all areas under Grades. Graders can also access Quizzes, Assignments, Discussions, and other tools that have been set up as graded. A grader assists the instructor in the grading of items, such as tests and discussion board posts. A grader also assists the instructor with managing Grades. A grader can access a course if it is unavailable to students.
PLA User is able to access all Course Content, Assessments, Communication Areas, and Tools that are available to students. User is also able to add Announcements and participate/moderate Discussions. User has no access to Grades or Course Settings. A PLA can access a course if it is unavailable to students.
Student User is able to access all Course Content, Assessments, Communication Areas, and Tools that are available to students. A student can only see his or her own grades in the Grades area. Students have no access to Course Settings.
Observer Guests have no access to the course settings. Areas within the course are made available to guests, but typically they can only view course materials and do not have access to tests and assessments, or have permission to post on discussion boards.

For projects categorized in Banner as ‘IQP’, ‘MQP’, ‘PQP’, ‘ISP’, ‘SUFF’, ‘ISG’, ‘THES’, ‘DR’, or ‘PHD,’ project team members are generally enrolled in sites with TA-level privleges. Project Advisors are given the Instructor role. Please note, Canvas sites are not automatically created for projects. A project site can be requested by filling out this form.

Organization Site (e.g. committees, workgroups, student organizations) role privileges are the same as courses.

Definition of a LMS Course Site

Each term, including summer, a course “site” will be created for every CRN in the current semester. For example, prior to the beginning of Fall term, sites will exist for A-term, B-term, and the Fall semester. Faculty may begin working with their course sites as soon as they are created and appear under the menu Courses > All Courses under “Future Enrollments” until the Term begins, and then it will move to the heading for “Current Enrollments.”

LMS course sites are defined in the system using the ID associated with the course from the catalog and Banner.

For example:

Department (DEPT) Course Catalog Number (CAT) Section (SEC) Term Offered (TERM) Course Title
ES 2001 C01 C-term 2019 Intro to Material Science

 

When a CRN is associated with a course in Banner, a Canvas site is automatically created during the hourly snapshot process using DEPTCAT-TERM-SEC. In the example above, the resulting Canvas course site ID would be: ES2001-C19-C01. For courses where there are multiple sections taught by a single instructor, Canvas sectional sites can be merged into one course site.

For example:

Department (DEPT) Course Catalog Number (CAT) Section (SEC) Term Offered (TERM) Course Title
PH 1110 C01 C-term 2019 General Physics-Mechanics
PH 1110 C02 C-term 2019 General Physics-Mechanics
PH 1110 C03 C-term 2019 General Physics-Mechanics
PH 1110 C04 C-term 2019 General Physics-Mechanics
PH 1110 C05 C-term 2019 General Physics-Mechanics

 

In the above example, sections C01-C05 can be merged into one MASTER Canvas site and the resulting course site ID would be: PH1110-C19-C01.

For courses where there are multiple instructors teaching two different lectures, instructor initials would also be associated with the course ID, or DEPTCAT-TERM–INT-SEC

For example:

Department (DEPT) Course Catalog Number (CAT) Section (SEC) Instructor (INT) Term Offered (TERM) Course Title
PH 1110 C01 Instructor, John C-term 2019 General Physics-Mechanics
PH 1110 C02 Instructor, John C-term 2019 General Physics-Mechanics
PH 1110 C03 Instructor, John C-term 2019 General Physics-Mechanics
PH 1110 C04 Instructor, John C-term 2019 General Physics-Mechanics
PH 1110 C05 Instructor, John C-term 2019 General Physics-Mechanics
PH 1110 C06 Instructor, Susan C-term 2019 General Physics-Mechanics
PH 1110 C07 Instructor, Susan C-term 2019 General Physics-Mechanics
PH 1110 C08 Instructor, Susan C-term 2019 General Physics-Mechanics
PH 1110 C09 Instructor, Susan C-term 2019 General Physics-Mechanics
PH 1110 C10 Instructor, Susan C-term 2019 General Physics-Mechanics

 

The resulting MASTER course site ID for sections C01-C05 would be PH1110-C19-JI-C01 and sections C06-C10 would be PH1110-C19-SI-C06. Enrollments for each of the corresponding sections would be populated into the appropriate MASTER course site.

 

Terms

The basic function of a term is to give a default set of start and end dates to any course assigned to that term. Terms and the specific start and end dates are added manually.

Not all courses within a term conform to the term dates, and course start dates and end dates may override the established term dates.  More information about how to override default term dates.

Generally, the term begins and ends on the dates established by the Registrar.  These dates dictate when Students may Participate in a course.  Students retain Read Only Access for 1 week prior to the term start, and for 2 weeks after the term end. Students only gain this access once an instructor has Published their course.

Faculty may begin working on their course sites as soon as the Banner feed adds their course into Canvas, generally this is a few months before the term begins.  Faculty will retain Read Only Access for 6 years after the term ends.  If faculty wish to extend Participation access to their course past the traditional end date, they may follow the instructions to override default term dates and extend course availability.

Example Term Dates

B18
Term Runs from
Oct 22 at 12am
 to
Dec 15 at 12am
Students can access from
Oct 16 at 12am
 to
Dec 28 at 12am
Teachers can access from
whenever
 to
Dec 15, 2020 at 12am
TAs can access from
whenever
 to
Dec 28 at 12am
Designers can access from
whenever
 to
Dec 28 at 12am
F18
Term Runs from
Aug 22 at 12am
 to
Dec 15 at 12am
Students can access from
Aug 16 at 12am
 to
Dec 28 at 12am
Teachers can access from
whenever
 to
Dec 15, 2020 at 12am
TAs can access from
whenever
 to
Dec 28 at 12am
Designers can access from
whenever
 to
Dec 28 at 12am
A18

 

Term Runs from
Aug 22 at 12am
 to
Oct 12 at 12am
Students can access from
Aug 16 at 12am
 to
Oct 25 at 12am
Teachers can access from
whenever
 to
Oct 12, 2020 at 12am
TAs can access from
whenever
 to
Oct 19 at 12am
Designers can access from
whenever
 to
Dec 28 at 12am
E18

 

Term Runs from
May 13 at 12am
 to
Aug 17 at 12am
Students can access from
May 7 at 12am
 to
Aug 31 at 12am
Teachers can access from
whenever
 to
Aug 23, 2022 at 12am
TAs can access from
whenever
 to
Aug 23 at 12am
Designers can access from
whenever
 to
Aug 23 at 12am

Go back to LMS Policy Definitions on the ITS Service website.